--- title: "UPDATED ACAP’s Advisory Committee will hold its Seventh Meeting in La Rochelle, France in May: new information available" --- # UPDATED ACAP’s Advisory Committee will hold its Seventh Meeting in La Rochelle, France in May: new information available The ACAP Secretariat has received further information from the Mercure Hotel concerning the arrangements for booking accommodation. The booking deadline to make reservations for the 40 rooms reserved for ACAP is 1 April 2013. The rates negotiated for the rooms are €110.00 including breakfast for one person (€130.00 room and breakfast for two persons). When making reservations contact the sales department: Carole TIRATEAU or Gaëlle Planchard [oceanide-cial@wanadoo.fr](mailto:oceanide-cial@wanadoo.fr) tel: [+33 (0) 5 46 50 89 04](https://www.acap.aq/tel:%2B33%20%280%29%205%2046%2050%2089%2004) (direct line service). It should be noted that the room rates negotiated for the conference are not subject to any general sales conditions and can be cancelled without charge, up until 6 pm on the expected arrival date. A credit card number is required to confirm the booking, but no pre-payment is required. It is possible that delegates may find cheaper rates directly on the hotel website, or on other booking sites, but those rates will be subject to restrictive conditions of sale. ************************************************************************ Meetings of two of ACAP Advisory Committee’s three Working Groups will be held prior to the Seventh Meeting (AC7) of the committee in the [Mercure Hotel](http://www.mercure.com/gb/hotel-0569-mercure-la-rochelle-vieux-port-sud/index.shtml) in La Rochelle, France. The Population and Conservation Status Working Group meeting will be held from 29 - 30 April, 2013. The Seabird Bycatch Working Group meeting will meet from 1 - 3 May, 2013. AC7 itself will be held at the same venue over 6-10 May. Information from the recently released Second Circular is summarized below **Document Templates** Templates for meeting documents are available [on-line](https://www.acap.aq/index.php/en/documents/advisory-committee/cat_view/128-english/15-advisory-committee/413-ac7/415-ac7-circulars) to assist in the preparation and submission of papers for AC7 and Working Group meetings. In order to contain translation costs and facilitate the reading of documents in non-native languages, document lengths should be kept to a minimum. For working documents, supporting information may be submitted as information papers. **Submission of Meeting Documents** Working documents requiring translation are to be submitted to the Secretariat by 6 March 2013 to allow distribution in the three official languages 30 days in advance of the meeting. All other AC7 meeting documents must be submitted by 5 April 2013. Meeting documents for Working Group meetings must be submitted by 29 March 2013. Meeting documents will not be accepted after these dates. **Meeting Registration** Parties, Non-Party Range States and Observers must provide details of their representatives to the Secretariat prior to the meeting. Delegates should complete and submit the [on-line meeting registration form](https://www.acap.aq/index.php/en/documents/advisory-committee/cat_view/128-english/15-advisory-committee/413-ac7/415-ac7-circulars) to the Secretariat as soon as possible. **Accommodation Bookings** Delegates wishing to stay in the [Mercure Hotel](http://www.mercure.com/gb/hotel-0569-mercure-la-rochelle-vieux-port-sud/index.shtml) should make their own bookings. ACAP has made a block booking of 40 rooms at a rate of €100/night, including breakfast. **Transfers Paris – La Rochelle** Information on transfers by high-speed (TGV) train from Paris to La Rochelle is given in the Second Circular. ![](https://www.acap.aq/images/stories/acap/Birds/Albatrosses/wandering__southern_royal_albatross_heads_jamie_watts.jpg) Painting courtesy of Jamie Watts Click [here](https://www.acap.aq/index.php/en/documents/advisory-committee/cat_view/128-english/15-advisory-committee/413-ac7/415-ac7-circulars) to access the meeting’s first two circulars and [here](https://www.acap.aq/index.php/en/documents/advisory-committee/cat_view/128-english/15-advisory-committee/413-ac7/414-ac7-meeting-documents) to see the meeting agenda at which meeting documents are now available for perusal.  Information is also provided in French and Spanish Information concerning social events and additional meeting details will be provided in AC7 Meeting Circular No. 3. *John Cooper, ACAP Information Officer, 14 February 2013, updated 20 February 2013*